Software — Access Catalog
| Field | Description | Example | |-------|-------------|---------| | | Vendor + product | Adobe Creative Cloud (All Apps) | | License Type | Per-user, concurrent, device-based | Named user | | Total Inventory | Licenses owned | 50 | | Current Utilization | Active assignments | 42 (84%) | | Owner | Business unit that funds it | Marketing | | Security Tag | Risk level (Low/Medium/High/Critical) | High (SaaS, PII possible) | | Approval Workflow | Who signs off | Marketing Director | | Max Duration | Default access period | 12 months, renewable | | Offboarding Action | Auto-revoke, manual transfer, data export | Auto-revoke |
When prompted, use the Long Text field to provide a detailed justification for the license, including project codes and duration of use. software access catalog
A Software Access Catalog (SAC) is a centralized, governed repository where employees can discover, request, and manage the software tools they need. It acts as a bridge between IT control and user productivity. 💻 Core Purpose of a Software Catalog The catalog serves three primary stakeholders: Users: Provides a "one-stop-shop" for approved tools. IT/Security: Ensures only vetted, secure software is used. Procurement: Tracks licenses and prevents "Shadow IT" spending. 🛠️ Key Components of a Detailed Entry Each listing in the catalog should be standardized to include: 1. General Information Product Name & Version: Clear naming with the supported version. Description: What the tool does and its primary use case. Category: (e.g., Design, Development, Finance, Communication). Vendor: The company providing the service (e.g., Adobe, Microsoft). 2. Access & Eligibility User Persona: Who can request this? (e.g., Marketing only). Approval Workflow: Does it require a Manager or IT lead sign-off? License Type: Is it a "Seat," "Concurrent User," or "Site License"? Cost Center: How the internal billing is handled. 3. Technical & Security Compliance SSO Integration: Is it compatible with Okta, Azure AD, or Google? Security Tier: Data classification (Public, Internal, or Confidential). Deployment Method: Self-service install, Cloud/SaaS, or Manual IT push. 📋 Sample Catalog Structure Software Name Category Access Level Approval Needed? Primary Use Case Slack Communication All Employees No Real-time messaging & collab Figma Design Creative Dept Yes (Manager) Prototyping and UI design Salesforce CRM Sales / CS Yes (VP Sales) Lead tracking & pipeline Docker Desktop Dev Tool Engineering No Containerized development Tableau Analytics Data Analysts Yes (IT Security) Data visualization & BI 🚀 Benefits of a Managed Catalog Reduced Shadow IT: Users don't buy unvetted apps on credit cards. Faster Onboarding: New hires get tools in minutes, not days. Cost Savings: IT can reclaim unused licenses for new requests. Security: Ensures all software meets your company's encryption standards. 🔄 Best Practices for Maintenance Quarterly Audits: Remove software that is no longer supported. Automated Provisioning: Connect the catalog to your IDP (Identity Provider). User Feedback: Allow users to "vote" for new tools they want added. I can help you build this out further if you tell me: What 💻 Core Purpose of a Software Catalog The
